IN THE BEGINNING

Make a call, send us an email or contact us through the details at the bottom of the page, all projects begin with clients reaching out to us via referral or after some initial research online. 

Once you've contacted us we will send you a short and painless questionnaire to establish some early communication and help get you started on the architectural journey. 

When we receive the questionnaire back we'll meet with you to discuss the parameters of the project in more detail. This meeting is about the scope of works, the services required and some very high level requirements for the project. 

From this meeting we will either recommend a low cost feasibility report to fill in any blanks or unanswered questions about the project you may have or we'll offer a comprehensive fee proposal for our engagement going forward. 

PRE-DESIGN

Pre-Design is the first real phase of the project. We will gather as much information as possible and prepare a thorough brief, timing schedule and schedule of external consultants. 

Whilst that is happening if we haven't prepared a feasibility report we also carry out a site analysis and gather information from appropriate external consultants. 

For alterations this stage also involves a site measure of the existing building and obtaining where possible the previous consent plans. 

If you wish to get a head start on the process we need to obtain the following information from others at Pre-Design Stage:

- An accurate survey of the site prepared in a *.tin file format. 

- Confirmation of the ground quality for building on (this may be a geotech report or similar)

- The covenants on the building site, these aren't held publicly so it is usual for a clients lawyer to provide these. 

DESIGN STAGES

CONCEPT DESIGN

The concept design phase of work transfers the information gathered during the Pre-Design Phase to a drawn form studying high level matters such as building bulk, location, form, early building planning consideration etc.

This phase is primarily concerned with forming shapes and inter-spatial relationships but we do offer a glimpse into materials and potential colours*. 

You can expect to see some generic perspective 3D views and floor plans of a loose nature throughout this stage. 

DEVELOPED DESIGN

The completed developed design phase further develops the approved preliminary design to coordinate between separate consultants and to incorporate any matters resulting from a town planning or cost estimate process.

Completed developed design drawings are sufficient for use alongside an Assessment of Effects** to obtain planning permission when required. 

Most quantity surveyors will offer a check measure service at this stage for a low fee if a preliminary cost estimate has been obtained prior. This is a valuable budget check prior to submitting the documents to tender or council. 

BUILD COST ESTIMATE

For budget sensitive projects in the current environment it is not possible to estimate the build cost based on recent or historical pricing. Therefore the only opportunity to accurately gauge the cost of the build is to engage a Quantity Surveyor to provide preliminary cost feedback at the completion of Concept Design and Developed Design. 

We work with: 

Workshop Quantity Surveyor 

Prendos 

The fees for this service are in addition to our own but are a condition of us taking on work where a budget is fixed. 

DOCUMENTATION STAGES

RESOURCE CONSENT

Resource Consent is required on occasions where the town planning rules for your particular site are unable to be met. With the continual tightening of town rules and resource management objectives more than half of projects will need a resource consent. Often it is not until the completion of Developed Design until the full scope of any plan breach is known as technical elements such as earthworks volumes or exact structural heights are unknown. 

Should we find a breach we advise as soon as possible and discuss the options. In many cases we will prepare an assessment of effects document for land-use consent or permitted boundary activities where the proposal would meet the low end of discretionary activities as described in the district plans. However on some occasions we use external consultants. 

We work with:

Stellar Projects

Leith Consulting

The fees for this service are in addition to our own and are generally advised when it becomes apparent external consultation is required. 

DETAILED DESIGN

The Detailed Design phase builds on the Developed Design and is the process of finishing a set of drawings, specifications and schedules to allow a building consent to be applied for and the formal pricing process of the building works to commence.

We utilise the latest software solutions to ensure our documentation is of the highest quality and accuracy. Quality documentation is the no.1 priority at HWA and one of the key reasons we get referred work. 

Great documentation = less changes and lower on-site costs. 

DELIVERY

PROCUREMENT^

Procurement is the process of preparing tender documents or preferred contractor documentation that along with the approved Detailed Design documents, can be offered for contract pricing.

 

At the conclusion of this phase a building contract can be prepared for execution between the you and your contractor. 

OBSERVATION / ADMINISTRATION^

Contract Observation or Administration runs in parallel with construction to the completion of all built works.

 

Our role in Observation is just that. To observe construction and determine that the completed work is generally in accordance with our documents.

Our role in Administration is to manage the administration of the building contract and to observe construction to determine that the completed work is generally in accordance with our documents.

Clients often choose to administer their own contract in conjunction with their builder and engage us to ensure the works are in accordance with our documentation. 

*   = Colour selection is a consultant cost outside the scope of HWA. Colours explored in the design stage are to be considered in the            context of architectural presentation only. 

 

^ = We strongly encourage the inclusion of these phases based on experience however these two phases are optional in the scope of

       services.